Manuals › Behind the scenes

Engine room: auditor, ledgers, partners, rules, company

The engine room holds the expert screens. You rarely need them; they are there so nothing is a black box.

Auditor #

Engine room → Auditor. Two layers: deterministic rules run every night and whenever data changes (missing documents, unexplained transactions, suppliers not on the biała lista, deadlines, thresholds, inconsistencies), and the AI review that reads the whole month and looks for patterns (once a week and after the month closes). Each finding has a severity (red, yellow, info), a title, the evidence, and the action that closes it. States: open, resolved, dismissed. Dismissing the same code three times silences it. Findings feed Today's "three things".

Ledgers #

Engine room → Ledgers.

Journal (dziennik): every entry with its lines, source document and author. Entries balance by construction (debit equals credit or NOB refuses). Corrections are made with a red storno that keeps both entries linked.
Chart of accounts: the Polish standard plan (groups 0–8) with your additions; each account shows debit, credit and balance for a period.
Balances and VAT register (rejestr VAT): sales and purchases by period and rate, the basis of JPK_V7.
Fixed assets: registration date, classification (KŚT), method and rate, monthly depreciation posted automatically, one-off depreciation when allowed.
KPiR and the lump-sum register for sole traders.
New entry for the rare manual posting, with the same balancing check.

Bank #

Engine room → Bank: accounts (add, edit, CSV column mapping), statements imported, transactions with their state (new, reconciled, without document, ignored, partner, tax, internal), manual link to a document or sale, classify, reset.

Partners #

Engine room → Partners. Each partner or board member has an account showing what the company owes them (advances, loans, pay) and what they owe it (personal expenses). Movements carry a legal cause. NOB drafts resolutions (uchwały) when a decision needs one (board pay, loans, contracts above the statutory threshold) and blocks dividends until the first financial statements are approved.

Tax optimiser #

Engine room → Tax optimiser: the opportunity rules that apply to your profile with their estimated saving and requirements — registering for VAT to recover input tax, one-off depreciation, the 9 % rate, board pay instead of dividends, and so on. Each links to its legal source.

My company #

Engine room → My company:

Tax profile: the current profile with its validity date; saving creates a new version and regenerates obligations.
Registry data: name, NIP, REGON, KRS, address, contact e-mail, phone, website and brand colour used on public quotes and e-mails.
Company file (akta stałe): key facts with dates and expiry (registrations, permits, contracts), linked to documents; expiring items produce findings 45 days ahead.
Business units (MPK).
Counterparties: suppliers and clients with defaults (category, business unit, IBAN) and the biała lista verification button.

Rules #

Engine room → Rules: browse the 117 rules by type and area, read their condition, parameters, validity and legal source, test a rule against your profile, and add your own. Rules are versioned; the auditor and the preparers always use the version valid on the period's date.

Users #

Engine room → Users: roles admin (everything), user (daily work), read-only; each user has their own language and two-factor secret. The audit log records logins, approvals, changes and sensitive actions with user, time and IP.

Classic panel #

/panel-clasico is the original expert dashboard: period summary, year-to-date result and estimated CIT, accumulated input VAT, pending documents, bank balances, partner balances, opportunities and the traffic light, on one page.

NOB 0.9.0-beta.7 · Something unclear or wrong in this page? Write to biuro@nob.holapolska.pl.